REFERRALS

E-REFERRAL (ERS)

We rely on simple referral-secured electronic document management software to safely and securely transfer documents electronically.

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SecureDocs: a secure online e-courier service for everyone:

A simple drag and drop interface for sending large files to one or more recipients. SecureDocs includes full encryption, audit tracking, security controls, and unlimited storage. Never lose track of your content again. 

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SecureDocs Portal: An icon added to your webpage to receive large files securely:

The same simple drag and drop interface, but integrated into the website for ease of use.

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Data Retention and Storage

SecureDocs classifies data as either file or transactional.  The file (aka attachments) are stored up to a maximum of six months and then irrevocably deleted.  The transactional data is stored for a maximum of seven years and then irrevocably deleted.  Transactional data includes file names, delivery and pickup tracking, and comments.

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We request the following records and files to be forwarded through SecureDocs:

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1- OCF forms

2- Hospital file including ambulance call report

3- Family physician Clinical notes and records for at least three years before the accident

4- OHIP Summary (3 years)

5- Employment file (if applicable)

6- Short term and long term disability files (if applicable)

7- Specialists' CNRs

8- Insurance Examination reports 

9- Accident Benefits medical reports (Section 25 reports)

10- All other Clinical notes and records available